Creating a project


One of the main reasons Sponsors prefer MDXCrowdfund to traditional fundraising drives is that they get to see exactly where their money is going. A project is your idea, but with a well-defined proposal, funding target and completion date.

What title should I give my project?

Make it simple and specific. Remember - it's a title, not a description. It needs to grab attention and clearly reflect your project, so if you are raising money for a university club, include the club name, etc.

What should I include in my project?

Sponsors will need to be able to judge whether they think your project is feasible. In order to do this they will want to know the following:

  • What are you trying to do?
  • How are you going to do it?
  • How will the funds be used?
  • What have you achieved already with regard to this project?
  • Who are you and the other Creators on your team?

If you are after sponsorship to cover the general costs of your project, think about how you could break these costs down for potential Sponsors. How will you spend the funds? What will they allow you to do? Over what period will the funds be used?

When will my project go public?

Once you've created your project you can submit it to us. If it meets all of our guidelines we'll make it available to the public. Please note that you can't edit your project once it is live but you will be able to add updates.

The Crowdfunding Handbook

Project Funding - Considerations


MDXCrowdfund uses an all-or-nothing funding model. If you don't reach your minimum needed by your completion date, no money changes hands. This way, you're not expected to carry out your project or deliver rewards with insufficient funds.

When choosing your minimum funding target, think about how much you would need to carry out your project and deliver rewards. You need to make sure you raise enough money to complete your project as promised. There is no limit to the amount you can raise and projects often raise more than their funding target.

Rewards

When calculating how much you need to raise think about how much your rewards might set you back. You will need to prepare for the maximum costs you could possibly accrue and adjust your target accordingly. But remember, you only need to deliver your rewards if your project reaches its minimum and after you have received your funding. This means that the funds you receive will cover the cost of rewards.

Postage and Packaging

Don't forget that it will cost you to send the rewards if your project is successful.

Receipt of funds


You only receive payments IF you have hit your minimum target and AFTER your project's completion date. Assuming your fundraising campaign is successful, Middlesex University will collect money donated online by Sponsors on your behalf.

To process online project donations we use PayPal. It will be your responsibility to follow up on any cash pledges. We like to allocate extra time for a second attempt at processing online pledges that fail the first time round so please allow 21 days from the end of your project campaign for the receipt of funds.

If you are a student, we will contact you to obtain your bank details so we can transfer the funds securely to you. Payment will only be made by bank transfer to a UK bank or building society account held in the name of the project creator. If you are a member of staff we will contact you to arrange allocation of funds to your project.

Project Timescales


Projects on MDXCrowdfund can last from 2 weeks to 3 months. However a longer project isn't necessarily better. Remember that you have to maintain momentum when it comes to project promotion so you might not want it to run for an entire term!

Length Of Your Project

A shorter project can convey a sense of urgency to Sponsors. Projects up to a month in length are often more successful. A shorter project focuses your promotional efforts and shows confidence in your project.

Your funding target and time allocation

The larger your funding target or your minimum needed the longer you are likely to need to raise it.

Video


One of the best ways to increase your chances of hitting your fundraising target is to make a video. Videos allow Sponsors to gain more of an idea of who you are and what you're doing. It builds trust between you and the Sponsors, and this is essential if they are going to make a donation. Sponsors need to have a feeling that you're genuine and you intend to deliver.

What makes a good video?

A good video is you! At its simplest, a good video can just be you recording a video on your smartphone. The basic idea is to give people an idea of who you are, what you're doing and why Sponsors should care about your project. Just be yourself!

A good example: Django Pi

A great example: FOURH4ND Does Freshers' Week

Key tips

  • Camera Many computers and smartphones come with integrated cameras. These are fine. You may also consider using an external digital camera. DSLR (Digital Single Lens Reflex) cameras give awesome results.
  • Sound Reduce background noise as much as possible!
  • Light Lots! Record in the day and use extra lighting.
  • Editing Windows Movie Maker (PC) and iMovie (Mac) are great.

Vimeo has great advice!

Video 101: Choosing a Camera from Vimeo's Video School

Video 101: Shooting Basics from Vimeo's Video School

Video 101: Editing Basics from Vimeo's Video School

What types of video can I use?

Hubbub accepts Vimeo and YouTube videos.

How large can my video's file size be?

Vimeo's basic account has a limit of 500MB per file and 5GB for premium accounts. YouTube has a limit of 2GB.

Can I use music on my video?

Yes, but only if you have permission to do so from its owner! Alternatively you can use any music from http://freemusicarchive.org/ with artist permission.

Rewards


Rewards are what you give Sponsors in return for their donations. Rewards give an added incentive for people to sponsor your project. Rewards need to be well priced (matched to the appropriate donation level) and creative. The better your rewards, the more likely you are to achieve your funding target. Sometimes rewards are so desired that projects achieve many times their funding target.

What makes a good reward?

A good reward is something which you yourself would want. Put yourself in the shoes of a Sponsor. What would be the most unique and appealing thing you or your group could provide? A Sponsor of a sports team would probably want your team's jersey. A Sponsor of a band would probably want a CD. A Sponsor of a drama group would probably want tickets to a play. If you'd want whatever's on offer then it's likely to be a good reward.

Rewards should always have connection to your project. The most common rewards we've found fall into four categories:

  • Products: Does your project or idea lead to the production of anything? CDs, DVDs, prints, T-shirts or badges? Place these at a donation level that matches their street value.
  • Mementos: Signed photos of your project, thanks in the credits, anything meaningful!
  • Experiences: Tickets to the concert you are putting on or the match your team are playing. Sponsors want to connect with you!
  • Collaborations: Your Sponsor gets to sing on your album or play at a training session.
Download Rewards Guide

Project promotion


Begin talking to people about your project before it has been published so you have drummed up some initial interest by the time it goes live. You also want to make sure you have mapped out a proper promotional plan ahead of project launch - if you only begin thinking about this once your project has gone live, you are too late!

Once your project is live....

Promote it to your networks

Start by sending a friendly, personal email to family and friends. Include a link to your project! Once they have donated to your project, it will begin to look more attractive to others. This is a good time to get posting about your project on Facebook, Twitter, other social networking sites, and your blog. Club or department newsletters are also a great place to raise awareness.

You shouldn't overwhelm your networks with group messages but gentle reminders throughout the course of your crowdfunding campaign will be beneficial. Remind them of your deadline and remember, nothing beats a personal touch when asking for sponsorship!

Promote it to your society's members networks

If you are a member of a society or club, or are raising funds specifically for a society, club, team or department project, you have many more networks to approach. Get your fellow members to contact their friends and family as well!

Reach out to your university's alumni networks

Look on Facebook or LinkedIn for former students and staff of your school, department, course, club or society. Often alumni will lie dormant on these pages until reactivated by something like a sponsorship proposal. University forums on Linkedin are also a good place to post up your projects and get a discussion going. The more people you have talking about your project, the better.

Approach your alumni office and ask for help

Your Alumni Office keeps contact information on alumni and in some cases, may even know what societies they were members of and what their interests are. If you are friendly and gracious, and make it clear to your Alumni Office that you will use the contacts responsibly, they may be kind enough to reach out to some alumni who would be interested in your project!

The Press

Use student or local newspapers and radio stations to get the word out. Media attention will help you reach people outside your immediate networks.

The real world

Get out there! Posters, flyers, meetings, parties... not everyone lives in cyber-world!

Don't spam!

Don't overdo it. This won't reflect well on your project, or your university, college or school. Also, please don't use other Creators' projects to promote yours. That's not cool!

Download Promotion Guide

Updates


Updates are a way of interacting with Sponsors. They breathe life into both your project and are essential to the sponsorship process.

Regular updates show anyone viewing your project that you are committed to it and that there is someone with a personality behind it. Your sponsors will be notified of each of your updates by email. If they like what they see they are more likely to tell their friends about you.

What kind of updates should I provide?

Tweets

Is your project going well? Short messages let Sponsors know that your project is progressing well and their contribution is being used productively!

Developments

Small milestones show that the project is making progress and will encourage new Sponsors that you deserve their cash!

Achievements

Share reviews, press releases, photos and videos! Sponsors love to see how their donations contributed to the success of your project.

Delivering Rewards


Your project was successful!

Now you have to deliver the rewards you promised. This may seem daunting at first, but we'll provide you with plenty of information to make it easier for you. Get your friends, colleagues, or fellow society members to help.

Sponsors' Info

MDXCrowdfund will provide you with all the information you need regarding your Sponsors. Names, rewards, delivery addresses. In case you need any more info, we'll also give you their email addresses so that you can contact your Sponsors directly.

Updates

Let your Sponsors know that their rewards are on the way! Ask them to let you know that it has arrived safely. And please, don't forget to celebrate!

The Crowdfunding Handbook ‚Äč